For the purposes of day-to-day management, the Digital Health Consortium reports jointly to the Vice-Rectorate for Research, Discovery, Creation and Innovation and the Vice-Rectorate for Student Affairs and Studies of the Université de Montréal.

Rules of the Digital Health Consortium

Composition

The Executive Board is composed of up to 13 voting members and non-voting observers.

The Executive Board is composed of the following voting members:

The Vice-Rector of Research of the Université de Montréal (ex-officio member), or their representative;

The Vice-Rector of Academic Affairs (ex-officio member), or their representative;

The Director General of IVADO (ex-officio member), or their representative;

The President and CEO of Mila (ex-officio member), or their representative;

Five (5) deans (or equivalent title), or their representative, from affiliated member faculties or schools;

Four (4) directors (or equivalent title), or their representative, from affiliated health institutes and institutions.

The Executive Board is also composed of the following non-voting observers:

The Director of the Consortium; Two (2) representatives of the collaborating members;

The Head of Research Data Management at the Université de Montréal, or their representative.

The Executive Board may invite individuals to attend all or part of its meetings.

The Executive Board is chaired by the Vice-Rector for Research (or their representative), or by the Vice-Rector for Academic Affairs (or their representative).

Responsibilities

The Executive Board makes major decisions regarding the Consortium's governance; it exercises, in particular, the following responsibilities:

• Approve the Consortium's broad directions, including its strategic planning and priorities;
• Support the coordination of digital health initiatives within the Université de Montréal and its entire network;
• Receive and approve the annual budget and financial statements, as well as the annual report, prepared by the Consortium Director;
• Facilitate the recruitment, within a Université de Montréal unit, of professors whose work is aligned with the Consortium's mission: evaluate these applications with regard to potential funding for work aligned with the Consortium's mission;
• Ensure the monitoring and compliance of the actions recommended by the Consortium;
• Appoint the Consortium Director, upon recommendation of a selection committee; Annually evaluate the work of the Consortium Director and provide for the replacement or interim of the Director, until the end of the term normally provided for in the Bylaws;
• Admit or dismiss collaborating members;
• Propose any amendments to these terms.

If necessary, the Board of Directors may establish and appoint committees or working groups for specific mandates. These committees and working groups may submit their recommendations to the Board of Directors in the format deemed most appropriate. Any decision resulting from a recommendation must be ratified by the Board of Directors and recorded in writing.

Meetings

The Executive Board meets at least three times a year. One-third (1/3) of the voting members of the Executive Board constitutes a quorum. A meeting may be held by any means deemed appropriate. The same applies to voting methods. The decisions of the Executive Board are recorded in writing.